NatMeet XIV Hunter Valley NSW
UPDATE - 22/05/2020
We are keeping a close eye on developments due to COVID-19, particularly the health recommendations and regulations in terms of conducting events like NatMeet.
A decision has been made that NatMeet XIV will not take place in 2020.
However we still intend to have NatMeet XIV.
To give us an option to hold NatMeet in 2021, the 4 days from 9 to 12 April 2021 has been tentatively booked at Cypress Lakes Resort in the Hunter Valley, the same location proposed for 2020. The dates fall during the NSW school holidays, one week after Easter.
A firm booking has not been made as we feel that it is still too soon to make that commitment.
We intend to look at the situation again in perhaps July or August and as soon as we feel that we can make a commitment to April 2021 we will open up registrations via the State Club websites and this site.
So, at this stage we wish you good health and we are hoping that the way ahead becomes clearer in the not too distant future. We will be in touch when we have further news.
Should you have any questions, please send them to us at firstname.lastname@example.org
Peter and Jill Feutrill
Chairs Natmeet XIV
UPDATE: Event postponed
Developments in the last few days have necessitated that we review whether to proceed with NatMeet at this time.
After considering the potential health risks for all attendees, we have come to the difficult decision to postpone NatMeet to a date in either late September or October 2020.
We are reviewing our calendar to determine the best possible dates and will let you know as soon as we bed that down.
We have been able to arrange with Cypress Lakes to transfer the event with the same cost structure and no financial penalty. Also, they will make arrangements to allow people to cancel accommodation and rebook with the same price structure. Under their procedures this will require you contacting Cypress Lakes to cancel your current booking. We suggest that you do this as soon as you can. In some cases, a deposit for 1-night accommodation may have been deducted. If so, you should ask for a refund. A new booking form will be released and sent out once dates have been confirmed.
After we confirm the dates, we will contact you again with details. This will be advised as soon as we are able.
The impacts this will have on many people in many different ways are understood, and it is unfortunate that we have needed to take action to postpone this wonderful event.
One matter that has been raised a number of times today has been the refund process for people who are unable to attend NatMeet later in the year.
The need to advise us that you are cancelling attendance at NatMeet by 16 March is no longer necessary.
Because it has been our decision to postpone the event, we have decided that even though we have incurred costs to date, the blanket policy on cancellations and refunds will be:
- If you have decided that you will not be attending NatMeet later in 2020, you must advise us on email@example.com by 23 March 2020 and we will commence a bulk refund process through VMS Events. The refund will be less the $14.50 registration fee only.
All refunds will be via a direct deposit into your bank account regardless of how you paid initially. For this process please provide the following information:
NatMeet Registration Number (begins with MXC)
Bank account Name
Bank account BSB & Account Number
This policy applies to those people who have already advised us that they wish to cancel since we sent our earlier email.
- If you still want to attend NatMeet later in the year, you do not need to advise us until we release the new dates.
- Once you receive this information there will be a limited period for you to advise if you are unable to attend. We will still adhere to the current refund policy i.e. less the $14.50 fee during that limited period only. After that period, we will not refund.
No matter which option applies to you, you need to cancel your accommodation with Cypress Lakes directly. Remember cancelling your accommodation with Cypress Lakes is separate to your NatMeet registration fees.
I trust you will appreciate the fluid nature of this matter. This means we are considering and reviewing all our options as things develop. It is our hope that you will be able to join us later in the year.
Any enquiries can be made to Peter and Jill on firstname.lastname@example.org
- Joint-Chairs: Peter & Jill Feutrill
- George & Jen Boyko
- Elaine & David Gazzard